Underground Storage Tanks and Resource Reuse Capacity Expansion Project
Native American Environmental Protection Coalition
FY 2021 Exchange Network Grant Program Project
1) Project Description
NAEPC was founded in 1994 and has grown to 26 federally recognized tribal members. NAEPC provides technical assistance, environmental education, professional training, information networking and inter-tribal coordination to members. Several years ago, NAEPC and member tribes successfully implemented water quality monitoring data management and flow to WQX and is currently working on similar functionality for ambient air quality for our many tribal participants.
NAEPC consortium members’ use of shared platform applications such as Ambient Water Quality Monitoring System (AWQMS), and State and Tribal Air Quality System (STAQS) is integral to our participants’ program-level and exchange-level processes. Our members have captured/consolidated, submitted, and shared a substantial amount of data. Numerous new improvements to AWQMS as well as new web services for systems integration have been provided to enable tribes to make better local decisions regarding environmental quality and to help them submit/publish higher quality data to WQX, (potentially) PRAWN/eBeaches, the Interoperable Watersheds Network (IWN), and the USGS National Groundwater Monitoring Network (NGWMN). New and existing participants have received both live and Internet based training and support.
This EN grant allows NAEPC to re-use and provide several newer, registered resources/capabilities (goal #1) and build an initial shared platform system for UST/LUST tracking (goal #2). The project will also provide user access, training, and support for these new and existing systems/capabilities (goal #3). The project will achieve the following major outcomes:
- Participant environmental programs will have and know how to use improved electronic information systems, procedures, and training for improved and streamlined data management.
- Participants’ data will “flow” to EPA back-end systems and/or be “published”; all using a shared platform.
- The EPA will benefit by receiving additional / new water quality monitoring data, water quality assessment data, tribal open dumps data, outdoor air quality data, potentially fish consumption advisory data, potentially UST data, and other types of data from more tribes in and around EPA Region 9.
- The wider community using these applications and shared platform (over 100 subscribing organizations) will also benefit from any new enhancements through future reuse.
The completion of these outputs and outcomes will address the following business needs of NAEPC’s partnering tribal environmental programs by providing near “drop-in” solutions that have been custom built with EN submission, sharing, and EPA guidance in mind:
- The programs need a more efficient method to document, share, and record reports related to UST/LUST descriptions, various types of inspections, calibrations, monitoring, testing, leak detection, repairs, groundwater risk, etc.
- The programs need improved mechanisms and processes for consolidating and sharing/submitting other types of environmental data such as Water Quality Monitoring data (both discrete and continuous sampling), Water Quality Assessments and Actions data, Open Dumps data, fish consumption advisories, outdoor open air quality data, etc.
2) SCOPE OF WORK: Goals and Outputs
The goals and outputs of this project support EPA’s FY 2018-22 Strategic Plan Goal 3: Greater Certainty, Compliance, and Effectiveness, Objective 3.4: Streamline and Modernize and Objective 3.5 by providing tools that make it easier for our members to demonstrate compliance through the consolidation and timely submission of standardized environmental monitoring data and streamlining and automation of those processes. The project’s proposed goals will help our participants to streamline the data management, vetting, and reporting work, thus allowing them to focus more on the science of protecting our environment and less on computer and IT technicalities. Further streamlining will occur because the systems we will provide leverage the power of digital information systems to automate tedious, repetitive work and reduce human error. This project also supports Strategic Plan, Goal 2 by increasing transparency and public participation through use of the AWQMS public portal feature.
Goal 1 Outputs:
1.1 Analyze and Plan for Implementation Tasks and Enhancements. (Completion: 6/30/2023)
- Purpose: Review the newly developed system capabilities that have been built via other Exchange Network projects and determine and prioritize tasks needed to leverage these new capabilities for our consortium’s tribes. Identify/document any critical system “tweaks” required in order to make the systems and features work for our consortium members. Develop a roll-out plan and associated outreach for participating consortium tribes. Reach out to the tribes.
1.2 Implement the New Capabilities. (Completion: 12/31/2023)
- Purpose: Perform the tasks required in order to make the systems and features work for our consortium members. This goal may involve configuration, data migration work, or minor software modifications.
Goal 2 Outputs:
2.1 Requirements Analysis and Prioritization for UST/LUST (Completion: 9/30/2022)
- Purpose: Review EPA guidance for tribes for managing and publishing UST/LUST. Determine whether there is an EPA back end system or EN flow, schema, etc. Identify highest priority needs/features.
2.2 Implement/code for UST/LUST (Completion: 6/30/2023)
- Purpose: Implement/code and configure highest priority needs for UST/LUST capabilities as determined in the preceding output. Initial focus will be on a commonly shared platform for capturing and consolidating various UST/LUST records and basic research and reporting capabilities and incorporating UST/LUST site information into the common portal map for the suite of environmental systems.
2.3 Test, debug, and roll out the modifications and verify the feature functionality. (Completion: 9/30/2023)
- Purpose: ensure that everything is working properly, that users have access to and know how to use the system.
Goal 2 business and/or administrative needs addressed: The programs need a way to more efficiently document and share information, records, and reports related to UST/LUST descriptions, various types of inspections, calibrations, monitoring, testing, leak detection, repairs, groundwater risk, etc.
Goal 2 Outcomes: Participant environmental programs will have and know how to use improved electronic information systems, procedures, and training for improved and streamlined data management. Participants’ UST/LUST data will potentially “flow” to an EPA back-end system or be “published” using a shared platform. The EPA will potentially benefit by being able to obtain additional / new UST/LUST data and reports from tribes in and around EPA Region 9. The wider community using the same platform (over 100 subscribing organizations) will also potentially benefit through future reuse of the new module.
Goal 3 Outputs:
3.1 Provide shared platform access to multiple applications and tools to new and existing participants (Completion: 9/30/2024)
- Purpose: Add 3 additional tribes to our data exchange consortium In addition to the tribes previously involved in the consortium. This will include providing access to and initial configuration of the various systems and recently added features: 1) AWQMS (including new ground water/well and other new features) and submitting discrete and summarized water quality sample data to WQX; and publishing continuous water quality monitoring data to the IWN, 2) LAMS and flowing water quality assessments and Actions/TMDLS to ATTAINS, 3) TODDS and publishing Open Dumps data via the Exchange Network 4) The new STAQS and flowing Air Quality data to AQS, 5) The new FCATS and sharing Fish Consumption Advisories via public portal or other means, 6) The new UST/LUST capability described in goal 2 (when completed).
3.2 Applications Training (Completion: 9/30/2024)
- Purpose: Provide instructor lead training for the new consortium tribes for using the new and improved software tools; including how to import and enter data into the systems, validate the data for quality purposes, analyze and assess the data, submit the data to WQX, ATTAINS, AQS, and publish Interoperable Watersheds Network and Open Dumps information. Existing tribal consortium members will be invited to participate as well. (Two events).
3.3 User Assistance (Completion: 9/30/2024).
- Purpose: Obtain user assistance for the tribes in importing and entering data into the various systems described in the previous output and with submitting and/or publishing data to appropriate EPA back-end systems or publishing catalogs, as appropriate for each type of data).
Goal 3 business and/or administrative needs addressed: The programs need a way to more efficiently document and share information, records, and reports related to UST descriptions, various types of inspections, calibrations, monitoring, testing, leak detection, repairs, groundwater risk, etc.
The programs need improved mechanisms and processes for consolidating and sharing/submitting other types of environmental data such as Water Quality Monitoring data (both discrete and continuous sampling), Water Quality Assessments and Actions data, Open Dumps data, fish consumption advisories, outdoor open air data, etc.
Goal 3 Outcomes: Participant environmental programs will have improved electronic information systems, procedures, and training for improved and streamlined data management. Participants’ data will “flow” to EPA back-end systems and/or be “published”; all using a shared platform. The EPA will benefit by receiving additional / new water quality monitoring data, water quality assessment data, tribal open dumps data, outdoor air quality data, potentially fish consumption advisory data, potentially UST data, and other types of data from more tribes in and around EPA Region 9.
3) Programmatic Involvement and Mentor Support
This project will not include specific programmatic involvement from any particular tribal environmental program. However, the project will solicit input and feedback from participating tribal environmental program personnel to ensure their program requirements are met; particularly for grant goals #1 and #2 and will obviously involve appropriate tribal program personnel in the training and assistance for goal #3.
All respondents are required to follow the format specified below. Applicants shall base their submittals on the “Scope of Work and Special Requirements.”
- Cover Page. The cover page shall include the Request for Proposal Title, submittal due date, name, address, fax number, telephone number and email address.
- Statement of Qualification. This section will contain the description of the Applicants background, training, and experience with AWQMS, WQX and work with Indian Tribes. Applicant will provide individual or individuals that will be assigned to this project and what their roles and responsibilities will be. In addition experience with AWQMS will be specified for each person and their experiences working with tribes.
- Past Experience with AWQMS. Applicant will discuss a list of at least two (2) similar projects involving AWQMS with similar scope and nature to the services requested by NAEPC. Applicant shall specify the service contracted dates and completion dates and name and address of a contact person for said project.
- Conflicts of Interest. The applicant must disclose any potential conflicts of interests which might arise if they were to accept an award of a contact with NAEPC.
- Certification. The applicant will provide a certification that the statements contacted in their proposal are true and correct to the best of their knowledge.
- Budget. The applicant is required to prepare a detailed budget with their proposal including a specification of:
- Salaries with unit costs and number of hours/days proposed
- Administrative support charges (if any) with unit cost and number of hours/days
- Travel expenses showing number of trips, travels and number of days
- Per diem associate with each travel (must use federal rates)
- Publishing costs and other administrative costs such as postage and communication
Note: All original receipts must be provided with billing for payment, no advances on travel will be given.
- Distribution/Advertisement. The time frame is October 5, 2021 to November 5, 2021. The submittal deadline will close at 5:00pm on Friday November 5, 2021
Submittal must be received:
US Postal, Fed Ex and UPS shipping Address
NATIVE AMERICAN ENVIRONMENTAL PROTECTION COALITION (NAEPC)
41185 Golden Gate Circle, Suite 209
Murrieta CA 92562
**Copies received late FAX will not be reviewed. You may submit by email to firstname.lastname@example.org.
Evaluation of Proposals:
Each proposal will be evaluated on the basis of information provided in written proposal (Experience and Past Performance, Approach, cost and schedule, availability and Indian preference).
- Experience and Past Performance (40%) Individual or firms specialized experience with and technical competence with AWQMS. This will be applied to both the firm and the person(s) who will be specifically assigned to work on this contract.
- Approach (30%) Demonstrated understanding of the work to be performed, completeness and quality of approach and proposed tasks to accomplish the scope of work for this proposed contract.
- Cost and Schedule (20%) Complete and detailed proposed budget and shortest schedule for a proposal that is deemed complete and responsive
- Availability (5%) Availability for meetings, conference calls, and other meetings as directed by NAEPC.
- Experience with Tribes (5%) Evidence demonstrating previous work with tribes on AWQMS and WQX.
Proposals will be scored by an evaluation team, based on the percentages indicated next to each of the selection criteria.
The Native American Environmental Protection Coalition (NAEPC) reserves the right of not selecting any contractor, rejecting all proposals, or canceling this project prior to contract execution without any compensation to the selected consultant.
Inquiries on this request for proposals should be addressed to:
Jill Sherman-Warne, Executive Director
NATIVE AMERICAN ENVIRONMENTAL PROTECTION COALITION (NAEPC)
41185 Golden Gate Circle, Suite 209
Murrieta CA 92562